If you are an aspiring project manager, you must surely realize that having a suitable project management qualification is essential. If you are not PMP certified, you need to be PMP certified, for which you need to undergo the best PMP exam prep course to succeed. However, this is necessary, but at the same time, along with having the right qualifications, you also need to develop specific skills to succeed. One of the foremost skills you need to succeed is having the right communication skills as a successful project manager.
Why is effective communication needed in successful project management?
No matter which level you may be in the organization having the right communication skills matters. With proper communication, you can benefit the stakeholders by providing greater visibility in project management. In addition, it will help set clear expectations of the project, help reduce time in meetings and act as champions for your project.
It can be informal communication like discussion boards and email or more formal documentation like status reports. Still, it would be best if you had a plan in place that everyone knows. If you are wondering how to go about the process, the following are some tips that will help your cause:
While communicating, you need to keep some of the following things in mind:
What are you communicating?
The first step in effective communication is to ensure you know exactly what you intend to communicate. For doing this, you must consider the whole life cycle of the project. At the same time, you must ensure the communication is appropriate at each stage. You must tailor this specifically to your project. You need to give a patient hearing to your stakeholders and discuss this with your team.
How are you communicating?
The next vital step in the communication process is to consider how you communicate. When communicating in project management, you need to decide on the communication channel with your team members. It would be best if you decided to have communication meetings during the weekly-update meetings or through make the same through status reports and so on. It would be best if you decided on how the communication will be made.
When are you communicating?
Another vital part is to decide when you will have the communication. Therefore, at the outset, you need to decide on your plan regarding the desired frequency of your communication.
For each method and have clear expectations from the communication to be made.
Who are you communicating to?
The final step in the effective communication process is to decide to whom you will have the communication made. Here you have to ensure you have identified all project team members, clients, and stakeholders who will need regular updates. You need to speak with them to find out their preferred methods of communication and then communicate.
Summing up
To sum up, we can say that following the steps mentioned herein will ensure you have the proper communication in project management.